Job at NGO- Habitat Nepal- Grant, Contract & Compliance Manager

Posted by Bibhid.com on October 24, 2019 in Jobs, NGO's/INGO's

Position: Grant, Contract & Compliance Manager
No. of vacancy: 1
Group: Administration | West
Deadline: November 7, 2019

Grant, Contract and Compliance Manager is responsible to oversee the entire grant/contract management cycle. The position provides technical assistance and guidance in the preparation, submission, processing and management of the grant and contract cost proposal development and ensures that the administration of financial resources received from the bilateral, multilateral donors, Habitat’s affiliates and foundations are in compliance with the donor rules & regulations.

RESPONSIBILITIES
Duties and Responsibilities

• Provide assistance and guidance in the preparation of budgets for the grant/contract, other private foundations and the Affiliates and coordinate with the respective department and Habitat Nepal, Asia Pacific Office (AP), the Global Grant Compliance and Donor Reporting (GCDR) team and Prime Recipient of Grant/Contract finance staff for the budget realignment and the cost or no-cost extension of the grant/contract or subgrant/subcontract.
• Develop and maintain the contract and grant management system, policies, and procedures in collaboration with the Finance, respective program department, HR and other related departments as appropriate. Similarly, analyze and provide recommendations for the system changes to address a broad range of contract and grant management needs.
• Prepare and maintain the calendar of submission of the donor reports and invoices for the cost reimbursement and payment of the due receivables. Update the calendar regularly.
• Prepare and submit the donor reports/invoices accurately in the donor format in time along with the supporting documents as required and according to Habitat Nepal’s reporting system and the practices.
• Review the terms and conditions of the grant/contract agreement, provide feedback, negotiate and resolve the issues and coordinate with the GCDR team to finalize it before signing by the parties.
• Draft subgrant/subcontract agreement with the collaboration of respective program manager or budget holder for the review of it internally and by the GCDR if required.
• Analyze monthly grant/contract activity, monitors grant spending reports and expenditures posted to respective grant projects.
• Ensure the expenditure charging under the projects are accurate, reasonable and allowable. Also, process and coordinate for the VAT and an in-country tax reimbursement.
• Ensure time of project staff is being properly allocated via on-line system.
• Ensure costs outside of Nepal (Area Office or HQ) are also being properly allocated to respective projects being managed from Nepal.
• Maintain and update the grant tracker each month and upload it (once it is approved) onto the share point regularly.
• Assess and recommend for the training needs of finance staff, administrative and program staff in grant and contract management and budget monitoring and organize the training.
• Issue the pre and post-award subgrant closeout checklists to close out the subgrant/subcontract successfully.
• Closeout the grants and contracts after the end of the project term and assist during the audit.
• Attend the workshop/training, conferences organized internally and by the donors.
• Arrange site visits and conduct financial monitoring of the partner organizations together with the finance.
• Other related duties as assigned by the supervisor.

KNOWLEDGE AND SKILLS

• Knowledge and experience in working with accounting software such as SunSystem and FAMAS
• Knowledge of database functions and sharepoint
• Fluent in English and Nepali (oral and writing)

EDUCATION QUALIFICATION, PROFESSIONAL EXPERIENCE

• Bachelor’s Degree in Finance, Economics, Business of related field; MBA in related areas preferred
• 5 years of experience in development sector
• Experience of developing policies, procedures and systems related to finance and grant/contract management
• Experience with international, non-profit organizations with multi-million-dollar worth project and having the skills and capability of managing the multi-tasks
• Proven track record of successfully managing the USAID contracts and strong understanding of the USAID Standard Provisions, including Code of Federal Regulations (CFRs), Federal Acquisition Regulations (FARs) and OMB Circulars

LANGUAGE

• Excellent in Nepali and English (Reading, writing and speaking).

OTHER INFORMATION
Duration: Through December 2020 (Extendable if funding and need permits)
Location: Habitat Main Office, Kathmandu, Nepal
Reports to: Finance Director
Field Visits: 15% of time or as required

HOW TO APPLY
Interested candidates are encouraged to apply with an application letter and updated resume by November 7, 2019 addressed to:
Human Resource Department,
Habitat for Humanity International, Nepal.
E-mail: recruitment@habitatnepal.org

Only shortlisted candidates will be notified.